CayenFront

Cayen Systems, LLC

Dynamic, Rewarding, Growing

Careers

Cayen Systems is a leading developer of software applications for the education and non-profit markets. Due to our nationwide growth, our staff is continually expanding to meet the diverse needs of our clients. At Cayen Systems, we value the dynamic culture we have created through teamwork, creativity, and a shared desire to achieve excellence. We offer individuals an exciting opportunity to grow in their professionalism, engage in a challenging and rewarding work environment, and actively contribute to the company's success. If you are seeking a high satisfaction career, in a company where every person counts, the following links will provide a full description of the positions we currently have available at Cayen Systems. If you have questions regarding our current job openings, please email us at hr@cayen.net

Positions open at this time:

Summary: This part-time position will support the Owner(s) and CFO with basic accounting activities. In this role you would be responsible for a wide variety of accounting duties including maintaining customer accounts/contract maintenance, processing of accounts payable, accounts receivable, payroll assistance and other accounting related duties. You may also be reconciling invoices, inputting AP invoices, assisting with month end closing, assisting with processing bi-weekly payroll and processing/reconciling vacation and PTO for salaried employees. Hours for this position will 4-5 days a week for 4-5 hours per day working at the company office.

Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

  • Maintaining all customer contracts
  • Support contract renewal efforts including ensuring clients are invoiced for the contract in a timely basis
  • Team with Account Managers with maintaining contract administration documents to ensure Quotes, Invoices, etc. are filed in electronic folders
  • Reconcile contract unearned revenue to general ledger monthly
  • Manage invoicing processes
    - Review invoices for proper coding by contract type in the general ledger
    - Post invoices and generate credit memos, as required
    - Review invoice support for proper documentation and approvals. When necessary, follow up with responsible parties (Account Management) for any missing information
    - Create and consolidate invoices using contract invoices from client account in Tiger Paw business automation software
  • Perform A/P and A/R transactions as requested
  • Ensure accurate and appropriate recording of revenues and expenses
  • Resolve accounting discrepancies and irregularities
  • Assisting with payroll as requested
  • Analyze financial information to recommend or develop efficient use of resources and procedures within the billing, A/R and A/P functions
  • Assist CFO in maintenance and improvement of financial and operating metric reports
  • Other duties as assigned

Additional Knowledge/Skills:

  • Strong written and oral communication skills
  • Attention to detail a must
  • Experience with on-line bill paying and internet usage
  • Works well in a team environment and strong cross-group collaboration skills
  • Self-driven with the ability to work with minimal direction
  • Must have experience with automated accounting systems and MS Excel
  • Ability to meet deadlines and handle multiple task environments

Education/Experience:

  • Minimum of Associate Accounting degree; Bachelor’s Degree preferred
  • Prior experience with software company preferred
  • Annual contracts or deferred revenue recording preferred
  • 3+ years general accounting experience including client invoicing required
  • Working knowledge of Quick Books accounting software required
  • Experience with front and back end Accounting processes a plus
  • Familiarity with Tiger Paw Business Automation Software a plus

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

  • While performing the duties of this job, the employee is regularly required to stand, walk, sit, and reach
  • The employee is occasionally required to stoop, crouch or bend
  • The employee must be able to lift up to 15 lbs.
  • Specific vision abilities required by this job include: close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

  • The work environment for this position is an open concept office setting