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Cayen Systems Connection
IN THIS ISSUE
Web-Based Training Program Launched
SES Conference Survey
Meet Lynn Russo
New Staff
What Works Best
JOIN OUR LIST
Join Our Mailing List
 CALENDAR

December 24
Office closes at 1:00 PM CST

December 25
Office closed

December 31
Office closes at 1:00 PM CST

January 1
Office closed

Feb. 19-22
National Title I Conference,
San Antonio, TX 

March 1-4
NAFEPA Conference, Washington D.C.

Click here for web training program calendar.

WELCOME NEW CLIENTS
Welcome to our new clients that have recently joined our user community!
 
Fort Madison, IA
Charlotte County FL
Clay County FL
Flagler County FL
Gaston County NC
Gilchrist County FL
Indianapolis IN
Johnston County NC
Minneapolis MN
Okeechobee County FL
Providence RI
Rochester NY
Topeka KS
Vance County FL
State of New Mexico

Tools You Can Use
Celestia 
The free space simulation that lets you explore our universe in three dimensions.

Task Coach Portable  
To do list and task manager

Access Excellence
Lesson plans as well as a rich collection of current science news and issues. Activities include interactive, online scientific mysteries.
 
Photosynth
With nothing more than a digital camera, transform regular digital photos into a three-dimensional, 360-degree experience.
 
PDF Creator  Freeware, open source. PDFCreator easily creates PDFs from any Windows program.
 
Dia 
Free diagram creation and editing program for Linux and Windows.
 
Easy Cash Manager Very easy to use freeware book-keeping program.
 
GanttProject
Free project scheduling and management tool, which includes task hierarchy and dependencies

Our Partners

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HOT NEWS - New School Choice and SES regulations released

  December 2008
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Web-Based Training Program Launched

Between June and November 20, Cayen Systems trainers traveled to over 75 clients across the nation for SES or After School training.

 
While training on-site has its advantages, Cayen Systems knows that sometimes on-site training is not possible. This may be because of unexpected staff turnover or limited funding for travel expenses of the trainer. Or your organization may have the need for a brief refresher or training on a specific component and not need a full training.  

For these reasons, Cayen Systems is pleased to offer a curriculum of web-based trainings on both APlus and SES. Web-based trainings can be viewed from your office or home and result in a great deal of convenience for you and your staff. Click here for a current calendar of trainings. A complete listing of trainings with more details can be found here.

 
More offerings will be available in the coming months. Since the goal of the web-based trainings is to meet your needs, suggestions for additional training topics are appreciated. Please note that if a current offering doesn't meet your needs, we would also be pleased to develop a customized training for your organization. Contact Steve at Cayen Systems for more information.
SES Conference in 2009?

A survey for SST and SSTPro customers...
 
There is currently no national gathering around the topic of SES for all stakeholders including state administrators, SES districts form school districts, providers and evaluators. Partnering with the American Society for Quality, uBoost and others, Cayen Systems is exploring hosting a conference in Milwaukee, Wisconsin in late June of 2009. The conference would not just be for those that use Cayen Systems' SST and SSTPro products.
 
Read more and take a quick survey here

Possible conference topics that have been suggested:
  • SES 101 for Districts - How to manage all aspects of a quality SES program
  • SES 101 for Providers - How to provide quality tutoring services and other basics like where to find tutors. How much to pay tutors as well as run background checks. How to develop contracts with tutors, etc. What makes a quality tutor? How to develop a top-quality student learning plan
  • Forum for Districts, Providers and State Departments of Education SES staff to discuss quality programs
  • Forum for Evaluators to discuss quality evaluation efforts and the importance of quality data
  • Possibly a forum for Districts, Providers, States and Evaluators to talk together
  • How well-managed reward and recognition programs can assist in raising participation and academic success
  • A track for Cayen Systems SES management software users including user's group meeting
  • Possible USED presentation providing an update on the new SES guidance
  • Effective and quality state DOE review systems for providers.
  • Topics for parent advocacy groups.
 
We understand in some areas, funds for travel and conferences are being cut back. Is this your experience?
 
Your feedback on this and other issues would really be appreciated as we consider whether or not to hold this conference at this time.

Click here to take our survey
Cayen Systems' Staff Profile: Lynn Russo
Lynn Russo's PortraitLynn has been with Cayen Systems since July of 2007. Lynn is the Support Team Manager and supervises four Support Associates and three Tier II Support Specialists. Her job is to ensure excellent customer support for all Cayen Systems' clients.

Lynn has been married to Dan for the past 34 years and has two children, one currently stationed in the Middle East and one living in Milwaukee.  Lynn is a native of Wisconsin. When she is not working, Lynn enjoys working on crafts such as quilting, stained glass, crochet and is an avid reader. She is very active with her church and also volunteers with Habitat for Humanity.

Why do you think your job is challenging or gratifying? "I love my job. I love the clients we work with and the challenge of finding ways to improve the support process that is currently used. It is very gratifying to have a client say that we provide the best service."

Most fun experience at Cayen Systems: "Attending a conference in Columbus, Ohio provided me the ability to place a face with a name and provide the clients the ability to tell me what they liked or did not like in terms of our support. This time spent with clients helped me gain a new level of confidence that our clients know we care about what they say and are committed to assisting them."

Why you like to work at Cayen Systems: "There are many reasons why Cayen Systems is a great place to work. I feel confident that we are all working together to get a resolution for our client as quickly as possible. We do not have the attitude that the task at hand is another department's responsibility - it is all of our responsibility to make the client happy."

We are growing to serve you better!

Cayen Systems welcomes the following new staff

Web Developers
- Ryan Dufrasne
- Dean Kohler

   Application Analysts
   - Joe Sliwicki
   - Bill Wilson

Administrative Services Assistant
- Trisha Hosch

   Human Resources Coordinator
   - Joy Kuhns

Support Associates
- Norma Valdez
- Kassandra Robbins
- Sandra Hund

Click here to learn more about 

Cayen Systems' staff
   
What Works Best
 
This regular newsletter features will focus on one or two tools that can help you be a better user of your Cayen Systems' product.Cayen Systems Logo
  1. Go GREEN! Attention after school program/site managers and SES District and SES Provider staff! If you would like to remove most of the paper from your attendance-taking procedures, consider CORE-FS as an add-on to your APlus or SST system. Using students' fingerscans, attendance can be instantly recorded without being dependent on messy, hard to read sig-in sheets.

    For after school attendance-taking, one scan at the first activity of the day is all that is needed. Click here to see the details.

    For SES tracking of service hours, student's tutoring start and end time is easily recorded, saving time in gathering student and/or parent signatures and making District invoice review a breeze! Click here to see the details.

    For users of our CORE and day school administration system, CORE-FS will be available for these products in 2009.


  2. For users of APlus, our after school data management system, it is our continual hope that our system will be used for more than just compliance with funder's reporting requirements. At a recent meeting of all 21st Century Community Learning Centers in New Mexico, Cayen Systems owner Joe Cayen made a presentation about using data to those gathered. We have taken his presentation and made it into a "movie" for you to view. Click here to view the movie. Your comments are always welcome as we strive to continually provide the best ideas and information for our users!
Cayen Systems | 7100 W. Center St. | Milwaukee | WI | 53210