Cayen Systems makes registration easy by importing student data from district or
state student information systems. When a new participant is registered, Cayen AfterSchool
is populated with current student information, including an accurate student ID,
address information, demographic data, and more.
The Registration section features areas to capture student specific notes, goals,
and contacts made between after school staff and parents, teachers and other key
Grades and test scores can be imported or entered manually with our quick entry
Activities and Sessions
User friendly screens allow quick and easy setup of multiple activities and sessions.
Streamline the setup process by copying sessions for different times and locations
as needed or by quickly creating activities for various centers at the organization/grantee
level. Connect program goals to each activity for future evaluation.
Assign staff members to various activity sessions and simultaneously place their
name on the attendance roster and related activity documents. Relate funding sources,
community partners, and staff to activities to further meet reporting requirements
and evaluation efforts.
Optional biometric finger scanning and bar coded roster capabilities increase the
efficiency and accuracy of attendance collection.
Record attendance by participant, activity, date of participation, and actual in/out
times. Conveniently copy attendance for participant groups across multiple activities.
In addition, an attendance record can contain notes about the day’s attendance
such as behavior, material covered, etc.
VIEW CAYEN AFTERSCHOOL BROCHURE
- Student data imports
- Quick set-up of activities/sessions
- Multiple attendance collection options
- Manage and track all funding sources
- 21st CCLC, ASES, and TEA reports
- PPICS/Annual Performance Report (APR) capabilities
- Program monitoring and evaluation reports
- SurveyMaker module
Cayen AfterSchool offers a multitude of summary and detail reports that can aid
in the analysis of your overall program, individual participants, staff, activities,
and funding sources. Collect state-specific data for ASES and TEA reports, which
are included standard for California and Texas clients respectively.
All reports can be previewed on screen before printing and many can be exported
to Excel. Each report has a detailed Report Description that explains how each number
on the report is calculated.
Cayen AfterSchool 21 includes each section of the federal 21st Century Community
Learning Center Annual Performance Report (APR). For statewide purchasers, data entry is minimized. Cayen AfterSchool 21 can electronically transfer APR data from your system into the PPICS system.
Cayen AfterSchool collects critical data on participants and their participation
in various activities. Student grades, test scores, assessment scores, and other
data can be imported from student information systems or manually entered for smaller
programs. Reports in Cayen AfterSchool correlate participation and these academic
A powerful Search tool can perform unlimited data queries for further demographic,
participation, activity, and funding source analysis. All search results can be
sent to various reports, mailing labels, and exported to Excel.